Maximise staff deployment & reduce costs
Manage your team smarter. Avoid chaos, reduce staffing costs, and maximise your employees' contributions. Gain control over your personnel and associated costs with sharp insights into what works and where your club's profits lie.
Increased productivity, reduced stress
Staff management doesn't have to be a time-consuming chaos. Automate schedules, streamline communication, and maintain control over working hours and tasks. This way, you work more efficiently, reduce workload, and improve collaboration within your team.
Plan smart and simply ahead
Effortlessly plan weeks or even months in advance with smart repeat options, a clear schedule, and automatic tasks for your teams.
Easily swap and replace
Sick leave or absence? Easily replace or swap shifts while maintaining oversight and approval.
Manage worked hours & overtime
Automatically record worked hours, overtime, and leave. Systematically reduce your wage costs with better control over deployment and excesses.
Central planning for all tasks
Schedules, classes, appointments, and ad-hoc tasks: everything is clearly laid out in one shared plan per location or team.
Direct integration with calendars
Synchronise your staff planning with personal calendars. No more miscommunication about times or shifts.
Easily export
Easily export all schedule and hour data to Excel or PDF. Ideal for administration, reports, or integrations.
Multiple locations in one calendar
Effortlessly manage staff across different branches. Plan, swap, and analyse everything from one central environment.
Measure employee performance
Gain insights into attendance, punctuality, and contribution per employee. Use the data for coaching, recognition, and growth.
Always sufficient staffing in your club
Efficient staff planning is crucial for a well-running fitness club. Optimise your team's deployment, reduce staffing costs, and eliminate scheduling errors.
- Always optimal staffing
Implement smart and automated staff planning to prevent revenue loss due to understaffing.
- Less administration, more focus
Manage schedules, tasks, and appointments from one central platform. Less manual work for your team, more time for members.
- Make better decisions with data
Use real-time data to improve staff and club performance. Optimise schedules and occupancy during peak hours.
Prevent errors in your planning
Ensure flawless schedules, reduce absenteeism, and create a calmer team. Plan contract hours and replacements in just a few clicks. Fewer overtime hours, no understaffing, satisfied team.
Always maintain an overview
Easily match contracts and shifts to avoid understaffing and gaps in schedules.
- Insight into contracts and hours worked
- Easily swap shifts
- Respond to busy periods with optimal staffing
- Reduce wage costs by planning smarter
Minimise no-shows & last-minute changes
Limit absenteeism, reduce pressure on your team, and avoid unnecessary last-minute stress.
- Automatically and timely remind staff
- Find quick replacements for sickness or absence
- Link group classes, bookings, and schedules
Bring calm to your planning and your team.
No more chaos. Gain control over schedules, deployment, and workload — and reduce personnel costs without compromising on service or flexibility.
- Increase productivity
- Strengthen team collaboration
- Reduce administration and workload
Frequently asked questions
Get answers to your questions about how ClubPlanner simplifies staff planning and management.
- Is there a mobile app that allows employees to view schedules and track tasks?
- Yes. ClubPlanner has a mobile app designed specifically for employees. In the app, they can immediately see their workday, open tasks and even start a sales process. Several reports are also available on mobile, so the team maintains clear oversight even while on the go.
- Does ClubPlanner integrate with our existing systems such as calendar apps and payment systems?
- ClubPlanner works with many systems within the fitness industry. In the Ultimate package, schedules can be linked to external calendars such as Google, Outlook and Apple Calendar so employees automatically see their planning in their personal calendar. We also integrate with financial systems for smooth time registration and payouts. In addition, ClubPlanner connects with your membership administration system so new members are forwarded automatically. Thanks to the open API, we already work with many software partners. If your system is not yet supported, we are happy to explore the possibilities.
- Which features does ClubPlanner offer for tracking employee attendance and performance?
- ClubPlanner offers more than fifty reports that provide insight into your club and its performance. One example related to staff deployment is the tasks overdue report. This report shows which employees have the most overdue tasks, trends in overdue tasks and which types of processes cause the most delays. Sales processes are, for example, more critical than fitness appointments with existing members who have been members for a longer time.
- Does ClubPlanner support planning for multiple locations or branches?
- Yes. Employees who work at multiple locations can easily switch within the same environment. Larger organizations can group locations into regions to maintain overview. The time planning automatically checks for double scheduling and gives a warning when hours overlap between locations.
Reduce personnel costs, increase engagement, and gain control over schedules — all from one dashboard.